Utility Management has long been a necessity for businesses and even households. Today, the digitalization of Utility Management has taken the world by storm. Not only businesses and households are relying on it – but individuals are too. 

Are you tracking your utility bills with spreadsheets? It’s an easy solution that works fine for a small number of items, but practicality and efficiency start to fall apart as the number of utilities you have grows.

The use of spreadsheets to track utility and other utility bills can become a real nightmare. Oftentimes, data gets lost or misplaced between numerous tabs, and there’s no easy way to export the data into useful formats. With online platforms available to help you do just that.

We have been able to recollect some examples of situations that real estate companies face based on interactions we’ve had with our clients & working with them closely.

Cases in which spreadsheets were ineffective:

Have you ever experienced a situation whereby a member of your operations team was trying to figure out why a utility at home was disconnected? As it turns out, the payment slipped through the cracks and was missed. A past due balance led to service being disconnected. 

Imagine another scenario, where you need to set up services for a property with the service provider.  Almost 45 minutes later, you are told the service set-up cannot be completed as there are past due balances that need to be paid. Spreadsheets as a means of tracking your utility and other costs is not the right approach.

Some disadvantages spreadsheets may have for a growing real estate business:

• A decentralized utility bill pay process causes confusion in managing hundreds of utility accounts. Leaving you with questions like: Were the bills paid?
• The billing data is entered into the spreadsheet and then re-entered into the company’s A/P system so that payment can be made. Consequently, each utility bill is handled twice (sometimes even three times). It is a time-consuming and error-prone process.
• The spreadsheet-based method does not allow easy comparisons between bills to determine if the company has been overcharged or to identify meter or billing issues.

The solution that has been proven to help real estate company streamline their process is centralized utility bill data.

Utility Junction is a solution that can help any business in the field of real estate to simplify utility & bill management processes. This platform can reduce the amount of time & money spent on administrative tasks and provide an infrastructure for analyzing financial data for both individual property and multi-property organizations.

Get a quick overview of all your portfolio’s utility accounts, keep track of payments and expenses, transfer services painlessly and remotely, get bill due date reminders, and more.

Utility Junction’s platform is the only solution you’ll ever need to manage your utility needs end to end.  So, let’s connect for a discovery call & we can discuss the challenges you are facing in your operations. Know exactly what you need, contact us here or send us an email at support@utilityjunction.com